Club Minutes Form

Please submit this form within 24-hours of the club's meeting.

All chartered student clubs at Chaffey College must fill out and submit this Club Minutes Form any time they hold an official meeting. Submission of this form is the responsibility of the club's secretary, or whichever member has been designated by the club's president. Whenever there is an expenditure from the club's budget, it MUST be denoted in this form under New Business

As always, if there are any questions or concerns regarding this process, please contact the Office of Student Life.

STUDENTS - Please fill out the first page and then follow the instructions to send the form to your Club Advisor who will review and then submit the form to the Office of Student Life.

CLUB ADVISORS - Please review the first page, then sign on the second page and then submit the form.

Club*

If your club is chartered and is not listed here, select "Other" and contact the Office of Student Life.

Club Name*

Date and Time of Club Meeting*

Location of Club Meeting*

II. Approval of Previous Minutes*

The previous minutes were unanimously approved. The previous minutes were approved with amendments as discussed.

I. Roll Call*

List the first and last names of all in attendance at the meeting.

List changes to previous minutes here.

III. Club Officer/Advisor Reports*

Summarize the report of each officer and the advisor.

IV. Club Committee Reports*

Summarize the report of each club committee.

V. Old Business

Summarize the discussion of each old business item reported.

VI. New Business

Summarize the discussion of the new items presented during the meeting and the action taken on the item (was it voted on, approved, turned down, withheld to the next meeting, etc..)

VII. Approved Expenditures

Club's Budget Before Today's Meeting* $

This should be provided by the club Treasurer during their report.

Club's Budget After Today's Meeting* $

Do not type anything here, the form will calculate your club's updated budget.

Did your club approve any expenditures during the meeting?*

Yes No

Expenditure #1*

Amount Approved* $

Ayes*

How many club members approved the expenditure?

Nays*

How many club members did no approve the expenditure?

Expenditure #2

Amount Approved $

Ayes

How many club members approved the expenditure?

Nays

How many club members did not approve the expenditure?

Expenditure #3

Amount Approved $

Ayes

How many club members approved the expenditure?

Nays

How many club members did not approve the expenditure?

Do you have more expenditures?*

Yes No

Expenditure #4*

Amount Approved* $

Ayes*

How many club members approved the expenditure?

Nays*

How many club members did no approve the expenditure?

Expenditure #5

Amount Approved $

Ayes

How many club members approved the expenditure?

Nays

How many club members did not approve the expenditure?

Expenditure #6

Amount Approved $

Ayes

How many club members approved the expenditure?

Nays

How many club members did not approve the expenditure?

If you have more than six (6) expenditures, please note the additional ones under new business.

These club minutes have been respectfully submitted by:

Your Name*

First Name

Last Name

Your Chaffey Email*

Date/Time*

STUDENTS - Now click the "Save and Resume Later" button below and then click the "Save and get link" button.

You will need to forward the link provided to your Club Advisor, who will then sign and submit the form on behalf of your club.

Once your faculty advisor has submitted the form, you'll both receive a copy for your records.

CLUB ADVISORS - Please review the first page, then sign on the second page and then submit the form.

Club Minutes Form

VII. Approved Expenditures

Club Advisor Approval